Human Resources
Policies and Procedures Manual

Departmental Responsibility: Office of Human Resources
Topic: Tuition Assistance
Policy: Tuition Assistance
Effective:
May 17, 1993
Last Revised Date: November 21, 2011


Tuition Assistance

Goal:
To provide educational opportunities for State employees specific to their employing institution.

Eligibility:
All employees working 75 percent time or greater in a permanent, temporary grant, or time limited position.

Ineligibility:
Employees not working 75 percent time or greater in a permanent, temporary grant, or time limited position do not qualify for the tuition assistance benefit and will pay full price. Spouses and children do not qualify. Employees who do not qualify will pay full tuition.

Process:
The tuition assistance benefit is available to eligible employees who are admitted as a degree seeking undergraduate, or who are admitted by the Graduate School to post-graduate or graduate-degree, or who are classified as special students. Special student status provides employees the opportunity to take classes without applying for formal admission to a degree seeking program. Employees must obtain a form from the Undergraduate Admissions Office for special student status and must reapply each semester and each summer session until 18 credit hours are completed. After obtaining 18 credit hours, the employee must apply for admission, take SAT (normal enrollment requirement), and check with the Admissions Office on transcript requirements. An enrolled employee who leaves the University will be allowed to continue the course; however, that person will not be permitted to enroll in additional courses. This benefit covers academic fees only: not medical, laboratory or other incidental fees.

Employees may take up to six (6) credit hours per semester.  Summer I and Minimester A and B are treated as the same registration.  Summer II and Minimester C and D are also treated as the same registration.  Therefore, eligible employees may register for one or the other, but not both.

Limitations and Exclusions - Employees are encouraged to discuss with their supervisor their intent of taking classes and should schedule classes during off-duty hours whenever possible. When a desired class cannot be scheduled during off-duty hours, the department may adjust the employee's work schedule, allow them to use annual leave, accumulated compensatory time, or leave without pay.

Study Abroad programs are excluded from this tuition assistance policy. Employee tuition assistance for online and internet courses is not generally provided, but may be granted at the discretion of the college offering the course. Employees who wish to receive tuition assistance for online and internet courses must receive approval from the college's dean.




The language used in this document does not create an employment contract between the employee and the agency. The document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary or inconsistent with the terms of this paragraph create any contract of employment.