POLICY:  The appropriate Dean, Director, Vice President, or designee, may authorize an allowance for employees who must carry a cell phone or personal digital assistant (PDA) for University business.  If authorized, employees required to maintain these services for University business will receive compensation in the form of a communications allowance.  Simple convenience is not a criterion for an allowance.  An allowance may be authorized if at least one of the following three criteria is met:

• The job function of the employee requires them to be outside of their assigned office or work area 50% or more and an immediate response is required.
• The job function of the employee requires them to be accessible (on-call) outside of scheduled or normal working hours.
• The employee is a critical university decision maker who needs to be immediately accessible.  
• Efficiency and productivity gains more than cover the cost of the plan (business case will be required prior to assignment).

SCOPE AND APPLICABILITY:   Clemson Athletic Department cell phones, Facility “push-to-talk” devices organized under one plan, and Departmental or Shift Cell Phones are excluded from this policy. 

This policy is applicable to faculty and staff of Clemson University as referenced in the specific procedures and guidelines outlined below.

DEFINITIONS:  There are two types of Departmental Cell Phones: Shared Departmental Cell/Shift Phone and, Departmental Cell Phones which are issued to individual employees for unique circumstances, including specific purposes and/ or for specified periods of time.

 A shared departmental or shift cell phone is one that may be shared by multiple employees while on duty, does not leave the campus after duty and is turned in by each employee at the end of his/her shift. Departmental cell phones are to be used for business purposes only. Personal calls are to be neither sent nor received by departmental phones. 

A departmental cell phone that is issued to an employee individual under a special set of circumstances as determined by the supervisor may leave the campus with the employee, but not be used for the purpose of making or receiving personal, non-business related calls.